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Dropbox file naming
Dropbox file naming
aris
Asked on January 31, 2023 11:03 AM
Georgiana B
Answered on January 31, 2023 5:29 PM
123FormBuilder Support
Hello,
Thank you for your message.
Please note that when files are uploaded through your forms, these files keep the names they had before being uploaded by your clients.
At the moment, we do not offer the option of renaming the files when sending them to your Dropbox account through our default integration, but, by using Zapier, you can create a zap between us and Dropbox which offers you this option.
Thank you for your understanding and feel free to reach us if any other assistance is needed.
Thank you for your message.
Please note that when files are uploaded through your forms, these files keep the names they had before being uploaded by your clients.
At the moment, we do not offer the option of renaming the files when sending them to your Dropbox account through our default integration, but, by using Zapier, you can create a zap between us and Dropbox which offers you this option.
Thank you for your understanding and feel free to reach us if any other assistance is needed.
aris
Answered on January 31, 2023 5:43 PM
Hi, the system creates a folder name, and puts the files in there. Can the folder name be customised OR can you share the logic used? I”d like to be able to use the folder name to tie it with some data point on the submission field.
Thank you,
Aris
Georgiana B
Answered on February 1, 2023 7:41 PM
123FormBuilder Support
Hello Aris,
Thank you for getting back to me.
I’m afraid that for now, we do not have the option to change the file or the folder name. However, rest assured that I’ve created a feature request for this functionality, for my colleagues to take into consideration for further improvements.
Meanwhile, if you need any other assistance, please let us know.
Warmest regards,
Thank you for getting back to me.
I’m afraid that for now, we do not have the option to change the file or the folder name. However, rest assured that I’ve created a feature request for this functionality, for my colleagues to take into consideration for further improvements.
Meanwhile, if you need any other assistance, please let us know.
Warmest regards,
Georgiana
Account manager
The 123FormBuilder Team
aris
Answered on February 1, 2023 8:17 PM
Could you please check, is there any specific way in which the folder is created? Is it a specific encoding of something, that I can decode using a parser, and derive some meaning out of it, or is it literally random? Thank you
Georgiana B
Answered on February 2, 2023 3:51 PM
123FormBuilder Support
Hello,
Thank you for getting back to me.
Sure thing, I will check this matter with my team and soonest as I will have a clear answer, I will get back to you.
Meanwhile, if you need any other assistance, please let us know.
Best regards,
Thank you for getting back to me.
Sure thing, I will check this matter with my team and soonest as I will have a clear answer, I will get back to you.
Meanwhile, if you need any other assistance, please let us know.
Best regards,
Georgiana
Account manager
The 123FormBuilder Team
Georgiana B
Answered on February 9, 2023 12:00 PM
123FormBuilder Support
Hello,
I’m following up on our previous thread with an update from our team.
My colleagues found your feedback an excellent one, and they will work on improving our Dropbox integration. However, at the moment we cannot offer an ETA for when the improvement will be made.
Currently, the file name contains the date, hour and Submission ID as seen here.
The Submission ID can be accessed under the Edit submission at a later time or the Save for later URLs or by going to Edit submission > Open frame in new tab as seen here.
Also, until we make an improvement to our native Dropbox integration, we suggest you use Zapier to create a connection between us and your Dropbox account. Through Zapier, you can customize the name of the Folder and/or of the Files.
After creating a free account on Zapier, you need to go to Create zap. Choose 123FormBuilder and then choose Dropbox and set up the action like this: https://app.123formbuilder.com/scr/georgiana5L6f/j9gMqOFDxu.png
In the next step, you will connect your 123 account, choose the form and a test submission from that form.
In the second step, you will connect your Dropbox account. For “Set up action” step, under the “Folder” and under the “Specify File Name” options you can either add a field from your form or insert directly the name you want for the folder or file as seen here.
The file will be sent to your Dropbox as in this example: https://app.123formbuilder.com/scr/georgiana2S6a/2BlANlEWrf.png
Finish setting up the zap, make sure it’s turned ON and you can now disable the Dropbox integration from the “Integrations” section on your form in 123.
In case any other assistance is needed, please let us know.
Warmest regards,
I’m following up on our previous thread with an update from our team.
My colleagues found your feedback an excellent one, and they will work on improving our Dropbox integration. However, at the moment we cannot offer an ETA for when the improvement will be made.
Currently, the file name contains the date, hour and Submission ID as seen here.
The Submission ID can be accessed under the Edit submission at a later time or the Save for later URLs or by going to Edit submission > Open frame in new tab as seen here.
Also, until we make an improvement to our native Dropbox integration, we suggest you use Zapier to create a connection between us and your Dropbox account. Through Zapier, you can customize the name of the Folder and/or of the Files.
After creating a free account on Zapier, you need to go to Create zap. Choose 123FormBuilder and then choose Dropbox and set up the action like this: https://app.123formbuilder.com/scr/georgiana5L6f/j9gMqOFDxu.png
In the next step, you will connect your 123 account, choose the form and a test submission from that form.
In the second step, you will connect your Dropbox account. For “Set up action” step, under the “Folder” and under the “Specify File Name” options you can either add a field from your form or insert directly the name you want for the folder or file as seen here.
The file will be sent to your Dropbox as in this example: https://app.123formbuilder.com/scr/georgiana2S6a/2BlANlEWrf.png
Finish setting up the zap, make sure it’s turned ON and you can now disable the Dropbox integration from the “Integrations” section on your form in 123.
In case any other assistance is needed, please let us know.
Warmest regards,
Georgiana
Account manager
The 123FormBuilder Team
Hi, could you please share with me the documentation on how you create file names for DropBox uploads through the integration? I would like to figure out how I can distinguish the files programmatically, so I can process them with scripts after upload.
For example, do you tag the file / folder upload with the submission ID or anything else a script can associate with the form submission and the submitting customer?
I tried figuring it out but seemed like the filenames created are entirely random and hard to associate with a submission.
Thank you