Guides 5 m February 14, 2025

How to embed a Microsoft Form

Online forms have become essential tools for businesses and organizations to collect data, feedback, and information from their users. The ability to embed these forms seamlessly into websites and other digital platforms has made them even more valuable. Let’s explore how to embed Microsoft Forms and discover why some alternatives might better suit your needs.

Form embedding allows you to integrate your forms directly into your website or platform, providing a seamless experience for your users. Instead of redirecting visitors to another page, they can complete the form without leaving your site. This integration improves user experience and maintains your brand’s professional appearance.

Microsoft Forms offers straightforward but limited embedding capabilities primarily designed for Microsoft 365 ecosystem integration. It uses iFrame implementation to display forms on websites and internal platforms, and while simple to implement, it lacks advanced customization options and responsive design features.

Follow along to see each method separately, as well as an alternative that offers you more options for sharing the forms.

Microsoft Forms Embedding Options

Microsoft Forms offers versatile sharing and embedding options, from direct website integration to seamless email distribution and quick link sharing; this guide walks you through each method. Whether you’re collecting customer feedback, gathering survey responses, or managing internal data, learn how to share your Microsoft Form across any platform.

Here’s how to embed a Microsoft Form:

Navigate to your Microsoft Form.

Click the Collect Responses button, usually at the top right of the form editor.

A pop-up window will appear with several sharing options.

Select the option that fits your needs.

1. Invitation

When you need to limit form access to specific individuals, Microsoft Forms’ Invitation option provides a controlled way to distribute your forms. Here’s a detailed breakdown of how to use this feature effectively.

Open your form

Click the “Collect responses” button in the top right corner

Select the “Invitation” icon.

Select people, Teams groups, or channels to whom you want to send the form

Click “Send” to send invitations

2. Embed

The embed option in Microsoft Forms allows you to integrate your forms directly into websites, SharePoint pages, or other web platforms. Here’s a comprehensive breakdown of how to use this feature effectively.

Create a new form or open an already-existing one that you want to distribute.

Click the Collect Responses button in the builder’s upper right corner when your form is ready to be sent.

Choose the Embed icon on the popup’s right side to create a code you can upload to your website.

Paste the copied embed code straight into the post or page on your website where you want it to appear.

3. Link

Try using a share link to embed a Microsoft Form more clearly. You can place these links anywhere for your intended recipients to access.

Create a new form or open an existing one.

Once your form is ready to send, click the “Collect Responses” button at the top right of the form editor.

Select the “Link” icon on the right side of the popup. This should also be the first option.

If you want to make your shareable link shorter, check the Shorten Link box.

Select the “Copy Link ” button.

Paste your link wherever you need it to go.

An Alternative with 5 Powerful Embedding Methods

123FormBuilder stands out as a more robust alternative to Microsoft Forms, offering advanced features and greater flexibility. It provides enhanced customization options, conditional logic, and integration capabilities that surpass Microsoft Forms’ basic functionality. It supports multiple payment gateways, advanced form rules, and sophisticated workflow automation.

Its embedding options connect your forms with your digital platforms. They determine how well your forms integrate into websites, improving user experience and data collection efficiency. Whether using JavaScript for responsive design, iFrames for stable displays, or advanced options like lightboxes and pop-ups, each embedding method serves different needs and technical requirements. Multiple embedding options allow organizations to choose the best integration method for their use case, ensuring optimal performance and user engagement while maintaining brand consistency across all platforms and devices.

Now, let’s go through each option:

JavaScript

123FormBuilder’s JavaScript embedding automatically adjusts your form’s height as users interact with it. No scrollbars, no awkward spacing—just smooth, responsive design that feels native to your website.

Each embedding method comes with a “View demo” button, letting you preview exactly how your form will look and behave on your site.

IFrame

Inline frames have a specified height. In contrast to JavaScript publishing, with iFrames, your form height will remain the same, while overflowing elements will be reachable through scrolling.

Auto pop-up

The popup embedding feature automatically displays your form in an overlay window after a customizable delay—set to 3 seconds by default. This timed approach lets you strategically engage visitors as they explore your website.

Floating button

Transform your webpage into an interactive experience with lightbox embedding. Your form elegantly floats above a dimmed background, commanding attention through a customizable floating button. You can tailor the button’s text, font, color, and position to match your website’s design, creating a sleek and professional call-to-action that draws users in.

Text/Image lightbox

By using this option, you can display your form using different elements on the page, like text or image. All you have to do is to select which option you are interested in and provide the text or the image URL.

How to embed a 123FormBuilder form into a website

Log into your 123FormBuilder account

Select your form

Click the “Publish” button

Choose your preferred embedding method

Copy the generated code

Paste the code into your website’s HTML where you want the form to appear

Additional Benefits of 123FormBuilder

Beyond embedding options, 123FormBuilder provides:

Advanced form logic and calculations

Multiple payment gateway integrations

Comprehensive analytics and reporting

GDPR and HIPAA compliance features

Advanced security measures

Multi-language support

Custom branding options

Conclusion

While Microsoft Forms provides basic embedding functionality suitable for simple use cases within the Microsoft ecosystem, 123FormBuilder offers a more comprehensive solution for professional form implementation. Its diverse embedding options, advanced features, and security measures make it an ideal choice for businesses and organizations that need more than basic form functionality.