How to Change Microsoft Forms Answers to PDF
Microsoft Forms is a tool that does the job well enough without using too many complex features. It’s great for creating surveys, quizzes, and forms quickly and effectively.
At times, you may find yourself wanting or needing to convert a Microsoft Form to a PDF for distribution, record-keeping, or offline use. Well, you will find the process more complicated than it needs to be.
Luckily, this guide walks you through the steps to convert Microsoft Forms to a PDF and introduces 123FormBuilder as an adaptable alternative for creating and managing forms.
How to Convert Microsoft Forms to PDF
The good news is you can use the built-in printing tool from your web browser to print the form in PDF form.
- Log in to your Microsoft account and navigate to Microsoft Forms.
- Select the form you wish to convert to a PDF.
- Click on the three-dot menu on the right side of the upper sidebar.
- Choose Print form.
- Choose to Save as PDF from the Destination menu. Then press Save.
- Name your document so you can easily find it and Save.
- Alternatively, you can use your web browser’s Print option to save the file as PDF when you prompt the Print button.
Steps to Convert Microsoft Forms Answers to PDF
With Microsoft Forms, you can view individual responses one after the other. By using a web browser that allows you to print web content in PDF format, you can convert a response to PDF format.
- Go to the Responses tab in Microsoft Forms.
- Click on the View Results option.
- Go to the three-dot menu button located in the lower right corner of the response.
- Pick Print response.
- Choose Save as PDF and Save.
- When you save a response as PDF, give it a name or number so you can identify it easier at a later time.
Limitations of Microsoft Forms for PDF Conversion
While this process works, it has some limitations:
– Interactive fields like checkboxes, dropdowns, and text fields are not functional in the PDF.
– The design and structure may need adjustment to fit the page.
– Customization is limited.
If these drawbacks are significant for your needs, consider using a more advanced platform like 123FormBuilder.
Why Choose 123FormBuilder as an Alternative?
123FormBuilder is an intuitive and feature-rich form creation platform. Unlike Microsoft Forms, it offers powerful tools for creating, customizing, and exporting forms in various formats, including PDFs. Here’s why it’s a great alternative:
- Easy PDF Creation – Create fully functional, professional forms with drag-and-drop tools. Export forms directly to PDF with customizable layouts and designs.
- Interactive PDFs – 123FormBuilder allows you to include interactive fields, such as text input, checkboxes, and dropdown menus, which remain functional in the exported PDF.
- Templates and Customization – Access a wide range of templates for surveys, quizzes, and business forms. Customize colors, fonts, and branding to match your style.
- Advanced Features – Integrate with popular tools like Google Sheets, Dropbox, and Salesforce. Use conditional logic and advanced rules to create dynamic forms.
- Offline Accessibility – Download forms as PDFs for offline use, ensuring seamless data collection in any environment.
- Collaboration and Sharing – Share forms easily via email, link, or embed them on a website. Work collaboratively with team members in real-time.
How to Export a Form to PDF Using 123FormBuilder
There are a few very simple steps to take when you want to export a 123FormBuilder form to PDF. Here they are:
- Sign up or log into your 123FormBuilder account.
2. Create your form using drag and drop either from scratch or using one of the 3.000 form templates available.
3. Customize the form design by adding branding elements, adjusting layouts, and tweaking styles.
4. Download the form as PDF by pressing the dedicated button. Your form will be downloaded in a matter of seconds.
5. To export the results, go to Publish, then press on Download statistics and choose PDF. Your data will be available in a PDF file.
Conclusion
Converting Microsoft Forms to PDF is simple but can be limiting if you need more flexibility or functionality. Platforms like 123FormBuilder offer a more powerful solution, making it easier to create, customize, and export interactive forms in various formats. Whether you stick with Microsoft Forms or switch to 123FormBuilder, you now have the tools to manage your forms effectively.
