How to View Answers in Google Forms
Your Google Form was created and published online or shared with respondents, and now you are waiting for their responses. But a question lingers. How can you check these responses on Google Forms?
Viewing answers in Google Forms allows you to make the most of the collected data. It facilitates understanding feedback, insights, and information coming from your quiz participants.
This article will walk you through three simple ways to check answers in Google Forms and an alternative. 123FormBuilder can be your solution when dealing with more data than you expected. Let’s begin!
The Three Ways You Can View Responses in Google Forms
The Summary Tab
The first and easiest way to review answers from online Google Forms is by checking the Summary tab. There, you have an overview of your form responses in a structured format. You can create your own summary of responses by following these steps:
- Go to your Google Form
- Click on the Responses tab
- Choose the Summary section
- You can add various charts and graphs to see data more clearly if you desire.
With the Summary tab, you can easily check key trends and patterns for your responses. Thus, you can understand data better and faster.
The Question Tab
You can see each question and its responses by accessing the Question tab in Google Forms. This option is useful, especially when you want to check responses for a specific question on your form. Here’s how you can access the Questions tab:
- Go to your Google Forms
- Click on the Responses tab
- Select Question
- Go to a specific question from the list
You will receive a breakdown of responses pertaining to that particular question, including insights on how the respondents answered it.
This is a good way to check responses for in-depth analysis. Users can focus on each question and see how respondents react to different parts of the Google Form. This way to view answers in Google Forms allows users to make targeted improvements and refine questions to get more accurate data.
The Individual Tab
This feature allows you to view each piece of feedback you receive. You can see and analyze each respondent’s answers on the form. You can view the Individual tab by doing the following:
- Go to your Google Form
- Click the Responses tab
- Choose Individual
- You will see a list of respondents and their respective answers to the questions on the Google Form.
This way of viewing answers in Google Forms allows you to check the entire response list of an individual respondent. You can use the data for follow-ups with that respondent or address certain concerns with them. Basically, this method allows you to understand the perspective of the respondent better.
Other Ways to View Answers in Google Forms
You can check form responses in other ways, too. One is by exporting them to a Google Sheets document, where you have all the data in a spreadsheet.
Another is to export the form responses in a CSV file. This method allows you to review the data offline.
Managing Responses
Limiting Responses
If you need to stop collecting responses after a certain period or once a specific number of responses is reached, you can toggle the Accepting responses switch in the Responses tab. Turning off this switch will prevent further submissions.
Deleting Responses
To delete responses, click on the three-dot menu in the Responses tab and select Delete all responses. Be cautious with this action, as it cannot be undone. If you need to delete individual responses, you can do so from the Individual view by clicking on the trash can icon for each response.
Answer Review and Analytics with 123FormBuilder
123FormBuilder is a great tool for collecting data with online forms, especially since it provides many options for viewing responses after you receive them.
Form submissions are available in the Submissions section of the Results menu. You can get an overview of the submissions and analyze individual entries as you see fit.
With the Form Insights tab you can quickly go over summarized responses. You get graphs and charts, allowing you to quickly coin trends, see how many people viewed the form, how many submitted answers, how much time it took them to answer and submission rates. The Fields Insights section allows you to check each form field’s views, drop-off rate, and average time spent on field.
You can also view form responses in the Reports section, where you can review the diagrams and graphs with respondent answers. They can give you an idea of trends and preferences, for example.
Of course, you can export responses as CSV files if you need to work on them offline, for example, or send them to someone else.
Conclusions
Google Forms provides a basic set of tools allowing you to view, review, and analyze form responses. If you need a more complex formbuilder solution, with extensive answer analysis features, then try 123FormBuilder. You can start with a free account and go from there.
