How to Edit a Response in Microsoft Forms
Microsoft Forms is one of the most popular form-building options out there, in part because of the entire Microsoft ecosystem.
Many users demand the edit response feature, so Microsoft Forms added it to its selection in 2023. The feature itself works pretty neatly: after submitting a form response, the user will see a button named Save and edit later.
When he or she clicks this button, they go back to the forms portal, and they can open the form they want to edit. Then, they just click on Edit Responses and are able to modify the form answers previously provided, and they can resubmit that form.
This article walks you through the steps to edit a response in Microsoft Forms and introduces 123FormBuilder, a flexible alternative that simplifies this task.
How to Allow Responders to Edit a Response in Microsoft Forms
Remember that organizational Microsoft 365 accounts require certain settings to work like that. They can access it mainly if the administrator of the Microsoft 365 account has enabled this feature in their administration portal. Below are the steps for activating the feature:
- Go to Settings or Org settings in the dashboard.
- Then, go to Services to edit the Forms settings.
- Click on Allow responders to edit their responses feature.
After enabling this feature, respondents will be able to change the info they submitted without requesting permission from administrators.
To enable the option on your form, go to Settings from the menu at the top, then navigate to the Options for responses to make edits.
Go to the Settings option (found via the three dots in the upper-right corner).
Under the Options for responses section, ensure the following settings are adjusted:
- Turn on Accept responses.
- Enable the toggle for Allow responders to edit their responses after submitting.
Keep in mind that if you work with a large number of users with permission to fill out your form, your data accuracy can be compromised.
How to Allow Responders to Edit a Response in 123FormBuilder
Microsoft Forms is one of many form builders around, each with its own features and benefits. 123FormBuilder is another interesting and affordable solution that allows you to create online forms, quizzes, surveys, polls, and more, to collect data aseasilyy as pie. The best thing is that it has over 3,000 form templates to choose from.
With 123FormBuilder, you can create your ideal online form to use whenever you need to collect data. Here are a few benefits of using our form builder solution:
- Full control over submissions: Unlike Microsoft Forms, form creators can directly edit responses or allow respondents to do so with ease.
- Intuitive interface: The platform is user-friendly, even for beginners. You can drag and drop form fields on your template and modify settings as you see fit.
- Customizable workflows: Whether you need advanced integrations, automated notifications, or conditional logic, 123FormBuilder covers it all.
- Integration: You can integrate your online formbuilder with third-party apps such as PayPal, Stripe, Salesforce, and more. Automate your workflows and save time for important tasks.
- Security: Data privacy is a priority, with options to comply with regulations like GDPR.
Here’s how you can edit a response in 123FormBuilder:
Steps to Edit Responses in 123FormBuilder
- Log in to your 123FormBuilder account. Visit 123FormBuilder and log in using your credentials.
- Navigate to your form. Select the form for which you want to review or edit responses. Use the dashboard to quickly access your forms.
- Go to the Set up section.
4. Check the box for the option to Allow respondents to edit delivered submissions at a later time. Additionally, you can choose to resend a notification every time the submission is edited.
5. Press Save to save your settings.
Now, your responders can come back to the form and resubmit it with different responses. Your notifications can alert responders whenever their new responses have been updated in your database.
Conclusion
While Microsoft Forms is a decent tool for basic form creation, it falls short in areas like response editing. If you’re managing forms that require regular updates or corrections, 123FormBuilder provides a seamless alternative with robust editing features and much more. Switching tools can save time, reduce frustration, and improve the overall experience for both creators and respondents.
