Simplify Audits and Reporting with 123FormBuilder’s Compliance-Ready Features
Navigating compliance requirements can be a challenge for organizations, particularly those that manage sensitive data in highly regulated sectors such as healthcare, finance, and education. These industries are subject to strict regulations and standards designed to protect sensitive information, and failing to comply can result in severe penalties, legal action, and significant reputational damage.
Organizations must stay informed about regulations, including HIPAA for healthcare data, GDPR for personal data protection, and many more, each with its own set of requirements and guidelines.
With 123FormBuilder’s Enterprise plan, you can streamline audits and meet regulatory demands efficiently. The platform’s compliance-ready tools simplify data tracking, secure sensitive information, and provide clear records for auditors.
Here’s how 123FormBuilder supports your compliance and reporting needs.
1. Generate Reliable Audit Trails Automatically
Audit trails record all actions associated with your forms and data, ensuring comprehensive and transparent documentation of user activities. These trails capture essential information such as the identity of the user, the specific actions taken (such as creating, modifying, or deleting data), timestamps for each action, and any changes made to the data fields.
This systematic tracking improves accountability and provides a clear history vital for compliance, troubleshooting, and understanding user interactions with the system. In essence, audit trails are 123FormBuilder compliance features that are crucial for maintaining data integrity and security.
With 123FormBuilder, these trails include form submissions, edits, approvals, and logins. The platform automatically tracks this information, saving your team from manual record-keeping.
When auditors request logs, you can quickly provide evidence of how data was handled and by whom. This tamper-proof system meets industry standards for transparency and traceability, which is crucial for compliance with regulations like HIPAA and GDPR.
2. Meet Compliance Standards with Built-In Protections
123FormBuilder helps organizations adhere to strict data regulations, including:
- GDPR (General Data Protection Regulation) – Safeguards personal data for users in the European Union. 123FormBuilder is a GDPR compliant form builder businesses can use safely and securely throughout the European region.
- HIPAA (Health Insurance Portability and Accountability Act) – Secures patient health information for healthcare providers.
- COPPA – 123FormBuilder is compliant with COPPA, ensuring the privacy and security of data for children under 13. This includes obtaining verifiable parental consent before collecting children’s data and providing a clear privacy policy.
- CCPA – 123FormBuilder adheres to the California Consumer Privacy Act (CCPA), which grants California residents the right to determine how businesses manage and process their personal data.
These safeguards are part of the platform’s foundation, allowing you to create workflows and collect data confidently without worrying about compliance gaps.
3. Control Data Access with Role-Based Permissions
Restricting data access is critical for reducing internal risks. The platform allows administrators to set precise permissions for team members. Role-based access control means only authorized individuals can access or edit specific forms or submissions.
An HR manager has the ability to access and review all employee onboarding forms, ensuring that new hires have completed the necessary documentation and training requirements. Meanwhile, the marketing team can delve into the results of various surveys, gaining valuable insights into customer preferences and feedback. This streamlined access allows each department to focus on their specific tasks without disrupting the workflow of other teams, fostering a more efficient and organized work environment.
This feature minimizes internal risks, ensures accountability, and supports compliance by restricting access to sensitive information.
4. Simplify Reporting for Compliance Reviews
Auditors often require detailed reports on data management practices. 123FormBuilder makes it easy to generate detailed reports for audits and reviews. Submission histories, user activity logs, and approval workflows can all be compiled into clear, structured documents. These reports reduce preparation time for audits and help your team demonstrate compliance with accuracy and confidence.
Additionally, the platform supports exporting data into formats like CSV for sharing or archiving, ensuring auditors receive the information they need in the right format.
5. Secure Data from Start to Finish
Every piece of data collected through 123FormBuilder benefits from top-tier security measures. The secure form builder for enterprises uses SSL encryption to protect data in transit and ensures that information remains secure while stored.
123FormBuilder creates a secure environment for handling sensitive data by combining encryption with compliance-ready features. Data collected through forms is encrypted during transmission (using SSL) and at rest. This ensures sensitive information remains protected, even in the event of a breach.
The system also supports multifactor authentication (MFA), requiring users to verify their identity through multiple steps. This reduces the risk of unauthorized access and strengthens compliance efforts across the organization.
DKIM (Domain Keys Identified Mail) and SPF (Sender Policy Framework) are measures to protect email senders and recipients from harm (spam, phishing, spoofing). They are add-ons available for the 123FormBuilder Enterprise plan, which help increase brand reputation and user experience while protecting the data.
Why Choose 123FormBuilder Enterprise for Compliance Needs?
Organizations across industries rely on 123FormBuilder’s Enterprise plan to simplify compliance workflows. Its tools reduce manual effort, improve accuracy, and provide peace of mind during audits.
Ready to take control of compliance and simplify your data management? Explore how 123FormBuilder can help your organization stay secure and compliant.
