Allow citizens to request documents and send in their applications online without having to visit you, drop piles of paperwork, or wait days for a response. Start building your digital capabilities by using 123FormBuilder to create custom government forms that your citizens can fill out, sign on their devices, and send them online.

Connect your online forms to your CRM (e.g., Salesforce) and use the information you already have about citizens and companies to prefill forms with existing data to reduce manual work and boost productivity.

With data stored on paper registers, government employees perform repetitive, manual tasks. With 123FormBuilder, you can build an automated government workflow that allows your staff to collect, track, store, and analyze data – all on one digital platform.

Upon new entries, the staff can be notified, export data into PDF, Excel, or CSV files, quickly send confirmation emails, and trigger a highly-functional data management process that can span the entire organization rather than work in siloes. It saves time, ensures data accuracy, and helps your government agency become more responsive to client requests.

Every time a citizen leaves a half-completed paper form in your agency’s lobby or spells their name and home address at the counter, it becomes a security vulnerability. With 123FormBuilder’s digital forms, we’re constantly tackling evolving security threats through advanced data security measures. Here are a few:

• GDPR, HIPAA, CCPA, and COPPA compliance
• 256-bit SSL data encryption
• Data hosted on AWS (Amazon Web Services)
• Single Sign-on (SSO)
• User permissions management

With some of the most rigorous industry-recognized compliances under our belt, your data benefits from constant care and supervision while you worry less about the privacy of your citizens’ data.

Recruiting volunteers, collecting donations, and raising awareness for your cause has never been easier. With our 123FormBuilder, we make it simple for you to build and style online forms so you can share your story with the world and get everyone involved.

Whether it’s a donation form, volunteer application form, or fundraiser form, drag & drop to build it in a few steps, connect it to PayPal or Stripe for quick payment, and share it online for instant access.

Gain unique insights into your nonprofit’s performance by automating data collection processes that impact your critical operations. Use our non-profit forms to organize events, collaborate with vendors or sponsors, set up employee workflows, and keep a straight record of benefactors’ data.

Be notified of every new submission for better responsiveness, integrate with Salesforce for a seamless data flow, and use the saved time and resources to build a nonprofit that runs on kindness.

We match the requirements of the highly regulated financial industry with top regulations such as HIPAA and GDPR compliance. 123FormBuilder runs on Amazon Web Services (AWS) and encrypts all data through a 256-bit SSL connection. We continuously monitor the platform for potential threats and unauthorized activities based on your user permissions. While you focus on automating data governance, our platform’s advanced security features protect your financial data from spam, malware, phishing attempts, or data loss, sustaining a near-perfect uptime record.

From ready-to-use financial form templates to seamless third-party app integrations (Salesforce, PayPal, Zendesk, etc.), our form builder helps you collect, manage, and analyze financial data effortlessly. Automate the information flow and connect customers, vendors, compliance officers, brokers, and loan agents to create a seamless journey. With the tool’s intuitive drag & drop, build and customize complex financial workflows without any coding. Centralize your data in one place and increase the efficiency of your financial services.

Your day-to-day challenges become our priorities. Whenever you need assistance with any aspect of your enterprise plan, be it a walk-through of some of our features or support configuring your CRM integration, your dedicated Technical Account Manager will jump right in to find the best solution. We’ll help you get comfortable automating financial workflows by implementing custom enterprise strategies suggested by our committed, knowledgeable team.

We match the requirements of the highly regulated financial industry with top regulations such as HIPAA and GDPR compliance. 123FormBuilder runs on Amazon Web Services (AWS) and encrypts all data through a 256-bit SSL connection. We continuously monitor the platform for potential threats and unauthorized activities based on your user permissions. While you focus on automating data governance, our platform’s advanced security features protect your financial data from spam, malware, phishing attempts, or data loss, sustaining a near-perfect uptime record.

Online property management forms streamline operations through automation. They simplify tenant applications, automate lease agreements, and facilitate maintenance requests for quick problem-solving. Inspection checklists digitize property assessments, while rent payment records and notice forms automate administrative tasks, ensuring smoother transitions and reducing manual work. These online forms serve as the backbone of efficient property management, minimizing manual tasks, reducing errors, and fostering a more streamlined, automated workflow for enhanced productivity.

We take data security and compliance seriously as we understand the complexity of handling sensitive information. We minimize your risk and allow you to focus on more critical activities without worrying about your data being unsafe.

Protect your real estate property management forms data with a comprehensible web form solution. 123FormBuilder provides the ultimate shield for your form data, keeping it safe from prying eyes. GDPR compliance, SSL encryption, DKIM, SPF, and Captcha are just a few safety measures we took to keep your data secure.

123FormBuilder provides an intuitive interface enabling you to quickly build simple or highly complex data collection forms in minutes, track them, and analyze the data for better insights, all done under one roof.

We understand the need to have your apps communicate with each other. Take advantage of our robust export capabilities and/or integrate via APIs, Zapier, Salesforce, and other out-of-the-box integrations available, enabling you to connect your entire it ecosystem and automate workflows.

123FormBuilder is not just another form generator. It’s packed with valuable features created with our clients’ needs in mind. For example, you can drag-and-drop fields on your form without needing to know HTML, CSS, or PHP coding.

Must-have features for your contact form generator:

• Brand designer – add your brand’s logo, colors, and fonts to make forms feel more like your own
• Conditional logic – personalize the user experience by only displaying fields that are relevant to their prior responses
• Email notifications – stay in contact with customers after they place an order
• Thank-you messages – establish a good relationship with customers
• Form and field analytics – learn about the functionality of your forms, make adjustments, and increase customer retention
• Configure various language versions of your contact form
• Take one-time purchases or charge monthly fees for subscriptions you sell

Conditional logic is a powerful tool that can significantly enhance the user experience by simplifying complex forms and reducing confusion. 

Customizing the form based on responses guides users through a seamless process that encourages completion. It saves time and ensures better data accuracy, leading to higher-quality, detailed responses.

Conditional logic automates workflows and personalizes interactions based on user input. It saves time and resources and creates engaging and personalized experiences for users. It also enables data segmentation for targeted marketing and improved engagement and conversion rates. 

Want to make sure both your team and your form submitters stay in touch?

Our free Contact Us form creator enables you to create notification systems in 1,2,3 steps. Pick from one of the email templates on our contact form creator or make your own, customize it, add PDF attachments, and set it up to be sent whenever you need. It can be anything from a “Thank You” message to a fully-fledged communication structure.

Communication is continuous, so staying informed is essential. Email notifications keep you connected by providing timely updates.

Our contact form generator comes with a great feature that allows you to divide your forms into multiple pages using the page break field. This feature enables you to ask one question at a time, making it easier for your form submitters to fill out the form step by step. 

You can break your form into as many pages as you need and customize the page layout according to your preferences. This way, your form submitters can focus on one question at a time and are less likely to feel overwhelmed by a lengthy form. 

Additionally, dividing your form into pages can make it easier for you to organize and analyze your form data since you can view the responses for each page separately.

After all, our solution ensures your forms are 100% responsive to different screen sizes, making it easy for users to contact you on the go. So, whether they are using a desktop, laptop, tablet, or smartphone, they will have a hassle-free experience.

123FormBuilder is fully integrated with over 80 of your favorite tools, software applications, and platforms. Connecting your forms with your email marketing list, CRM, online store, or social media account takes just a few clicks.

Our integrations will give you access to many tool integrations that simplify your life (and make your data flow smoother).

Here are just some of our integrations:

• Mailchimp
• Salesforce
• Google Sheets
• Wix
• Paypal
• Stripe
• ZenDesk

You can do so much with our free online contact form builder! Our free online contact form generator is a versatile tool that offers many possibilities. Create customized forms that suit your needs and preferences, and integrate them seamlessly into your website or blog. 

Whether you want to collect customer feedback, generate leads, or conduct surveys, our contact form builder makes it easy and hassle-free. Popular choices include:

• Order forms for your eCommerce with our built-in order form creator
• Quizzes for your students
• Polls for your quick inquiries
• Surveys for your market research
• Feedback forms for your customers
• Complex workflow automation for Enterprise businesses

Rest assured that the data collected through our forms is securely stored and processed with the utmost care. We have obtained certifications that prove our commitment to data security and privacy. You can trust us to keep your information safe at all times.

We are:

• GDPR compliant
• HIPAA compliant
• ISO 27001 certified
• ISO 9001 certified

All these mean that we take our data security ultra-seriously. We add SSL encryption, anti-spam features like CAPTCHA, and email authentication protocols such as DKIM and SPF to ensure every piece of information collected through our forms is secure.

Build forms that can automatically create or update records in Salesforce. Whether it’s a lead, contact, case, or opportunity, you can map the data you collect with 123FormBuilder to any object (standard or custom), regardless of data hierarchy or structure in Salesforce. Moreover, the 123FormBuilder Salesforce integration sends data both ways, meaning the user can move form data to Salesforce and bring data from Salesforce to online forms.

Make your Salesforce forms unique to your customers with 123FormBuilder’s dynamic prefillfunction. The dynamic prefill feature lets you retrieve Salesforce data with an object lookup and automatically prefill the forms. You can quickly access accurate data as one form can communicate simultaneously with several records. To increase the Salesforce dynamic form completion rate, use the multiple prefill options: URL and real-time prefill triggered by user input.

Build online forms and integrate them with Salesforce without any coding, just drag & drop. Start from scratch, or skip the hassle and use a template. We have +3,000 ready-to-use form templates for an extensive array of use cases waiting to be put to work. What’s more, you can generate custom PDFs and turn on notifications. Our dedicated support team will help set you up and continuously show you the best ways to use the platform.

Use form branching to show relevant questions based on users’ input and trigger specific actions. This robust functionality ensures a tailored experience for respondents, guiding them through a structured form-filling process. Conditional logic refines the user experience and ensures that the data channeled into Salesforce accurately aligns with specific criteria, enabling more informed and strategic decision-making within the Salesforce ecosystem.

Enable users to sign documents directly within the digital online form. With the E-signature capability, businesses leveraging Salesforce can expedite approval processes, enhance document authenticity, and foster a paperless workflow. Whether finalizing contracts, authorizing orders, or approving quotes, this feature within 123FormBuilder ensures seamless integration with Salesforce while maintaining documentation integrity and legality.

Embedding payment options in forms streamlines transactions. It enhances user experience and expedites revenue collection, improving cash flow management. Within Salesforce, this integration ensures seamless syncing and organization of financial data, offering a comprehensive view of client interactions and transactions. Users can add their favorite payment processors, such as PayPal, Square, Stripe, Authorize.net, on forms for Salesforce.

Stringent security measures, including GDPR and HIPAA compliance, fortify online forms integrated with Salesforce, assuring data protection and regulatory adherence. Advanced security features, like SSL encryption, DKIM, SPF, and anti-spam measures, activate extra layers of data protection for peace of mind. They guarantee the protection of sensitive data and the compliance of Salesforce-integrated forms with legal standards. 

GDPR stands for General Data Protection Regulation and it is a regulation in the European Union that aims to protect the privacy and personal data of EU citizens. It is important because it gives individuals more control over their personal data and requires companies to be transparent about how they collect, use, and store that data. Failure to comply with GDPR can result in significant fines and damage to a company’s reputation.

Before we dive deeper into how 123FormBuilder handles GDPR compliance, please keep in mind that GDPR compliance responsibility falls on you, the customer, us, the form builder, and your form respondents as well.

All entities involved in data collection are affected by GDPR: consumers, businesses, SaaS companies, and everyone in between.

The definition of data collection is pretty broad in GDPR terms, so if you think you’re not collecting data, make sure to triple-check because chances are that you are somehow collecting information from the users landing on your site. Just to give you an idea of how broad “data collection” is as a term, some examples of personal information include but are not limited to:

• Names
• Identification numbers
• Location data
• Email addresses
• Home addresses
• Phone number
• Any kind of personal data about your customers, employees, stakeholders, collaborators, and so on
• Cookie information collected via browsers and other online identifiers

The first step in building GDPR-compliant forms is to identify the data you need to collect. This means taking a close look at your business processes and determining what information is necessary for you to provide your services or products.

It’s essential to only collect data that is relevant and necessary, as collecting too much data can put you at risk for non-compliance. Once you have identified the data you need to collect, you can move on to the next step of building your forms with GDPR compliance in mind.

123Form Builder has taken all necessary steps to make sure our forms are GDPR-compliant.

To ensure that your forms are GDPR compliant, it’s important to obtain explicit consent from users. This means that you need to clearly explain what data you will be collecting, how it will be used, and who it will be shared with. You should also provide users with the option to withdraw their consent at any time.

To obtain explicit consent, include a checkbox or other mechanism on your forms that requires users to actively opt-in to providing their information. This will help ensure that you are collecting data in a transparent and ethical manner, and will help protect your users’ privacy.

By following these guidelines, you can build GDPR compliant forms that are both effective and ethical.

We are a GDPR compliant form builder because we are doing everything on our end to ensure the protection of the personal data flowing through our forms.

For example, we have set up:

• Procedures on how we control access to our network
• Procedures on how we maintain the security of our network
• We have implemented new features and processes to assure our compliance with the requirements.
• We have identified our obligations and our customers’ obligations and we have documented everything so that it is easier for our customers to comply with the GDPR requirements.
• All 123FormBuilder employees have been trained to uphold data protection standards. Moreover, we repeat these training sessions periodically.

GDPR compliance steps vary based on company specifics such as business scope, product type, information collection methods, and other factors.

However, what we advise our customers to do is:

• Analyze your business processes, systems, the ways you process personal data, and check if they meet the GDPR requirements. If they don’t meet the GDPR requirements, make a plan to address the issues.
• Review your obligations as a Data Controller on our platform.
• Sign our Data Processing Addendum, as described and provided in the following section of this page.
• Create your forms in 123FormBuilder, making sure they follow GDPR regulations and some of the best GDPR form best practices, including:
• Allowing users to correct, update, or ask for the deletion of their personal data.
• Enable the “Edit Submission” feature on your forms.
• Send a copy of the completed form to the sender (using the 123FormBuilder Notifications system).

• Make sure you are familiar with the “right to be forgotten” law. Users have the right to ask you to delete their personal information, and you should make it very clear to them how exactly they can do that. This information should be included in the Privacy Policy statement (as described in the third bullet point below.
• Use multiple-choice fields to ask for the explicit consent of the form submitter for you to use their data (which means, collecting the data, storing it, and processing it).
• Explain why you are collecting personal information.
• Add a link to your terms of service to list all your Privacy Policy points, as well as other legal details. Do not use the default choice option, as the checkbox needs to be ticked by the user (to show their explicit consent in you processing their data).
• Enable the Reference ID feature on your forms to make sure you can efficiently track your users’ submissions.

For more information on how to ensure GDPR compliance on your 123FormBuilder forms, kindly check out our Knowledge Base piece on this or contact us at gdpr@123formbuilder.com. We’re here to help you stay on the legal side of GDPR.

The Data Processing Addendum is a necessary step to ensuring GDPR compliance on your forms. Please download our DPAs (US Server / EU Server)  if your business is established in the European Union (EU) or subjected to GDPR

Review, countersign and return the DPA document to gdpr@123formbuilder.com. Starting with the day you sign and send us the DPA, it will become part of your 123FormBuilder subscription documents.

Our entire platform is GDPR-compliant. If you want to reinforce data protection for the forms you create on 123FormBuilder, however, do not hesitate to sign up on our EU platform.

Also, it is important to note that our servers are hosted on Amazon AWS and you can choose to locate your servers exclusively in the EU (or exclusively in the US) to ensure absolute GDPR compliance by not allowing your customers’ data to get outside of the EU.

In addition to putting in place systems and procedures that ensure GDPR compliance, we also come forward with a series of templates that can be easily adapted to GDPR regulations.

Whether you are looking for a GDPR-compliant contact form or a GDPR compliant event registration form, our templates can be adapted to GDPR legislation as per the steps described earlier on this page (under GDPR compliant event registration form).

We have more than 2000 form templates you can use and adapt to GDPR, including:

• Contact Form Templates
• Event Registration Form Templates
• Order Form Templates
• Online Survey Templates

…And more.

Integrate Salesforce seamlessly with GDPR compliant forms to ensure data privacy and legal compliance throughout your sales and marketing processes.

123FormBuilder offers more than 45 native integrations with popular tools used by marketers, project managers, developers, and Human Resource professionals. That means your data can automatically flow from 123FormBuilder forms directly into your favorite tools, including (but not limited to):

• Salesforce
• Google Drive
• Evernote
• Dropbox
• Mailchimp
• WordPress
• Wix
• AWeber

We take data security very seriously. We’re not only GDPR compliant on all grounds, but we are also:

• HIPAA compliant
• ISO 9001 certified
• ISO 27001 certified

We periodically perform internal security audits and double-lock our data and our customers’ data by taking all cautionary measures to ensure leaks, breaches, and system failures are averted. Because we genuinely care about data privacy and we have made it an integral part of our entire business model.

Patient data safety becomes your responsibility when patients share personal or medical information with you. So, you want to partner with reliable platforms with the same level of commitment to data protection. 123FormBuilder proudly holds the HIPAA seal of approval that ensures we maintain the highest data privacy and security standards.

Whether you collect data for patient onboarding, run feedback surveys, or clinical trials – you’re dealing with Protected Health Information (PHI) which calls for HIPAA compliance to make data collection safe and secure. With HIPAA compliant forms, practitioners and healthcare staff can easily collect patient information and consent for appointments, prescriptions, payment requests, patient intake, and much more.

Although HIPAA compliance bears a heavyweight when it comes to patient data security, using HIPAA-compliant forms to collect and handle PHI doesn’t have to be complicated. With our drag-and-drop HIPAA-compliant form builder, you can quickly build, customize and share online forms with your medical staff and patients. Once shared with them, your patients can easily fill in your forms on their mobile devices, sign, upload files, and submit them with just a few clicks. And you don’t need any technical skills or coding to do that.

You can connect the forms to apps like Google Calendar to schedule appointments, MailChimp to send registration confirmation emails, Salesforce to automate your medical workflows, or PayPal and Stripe to collect payments. With online HIPAA forms, 123FormBuilder aims to help you eliminate manual processes and reduce patient wait times without compromising security or convenience. 

Along with our HIPAA compliance, you access a rich list of security measures that add extra protection layers to the data that moves through our forms. These extended security protocols help you avoid data breaches, mitigate risks, and always stay in control of your data.

• Custom BAA and Confidentiality Agreements
• AWS Data Residency (US, Europe)
• 256 Bit SSL Encryption (on all forms)
• Data Encryption (at rest & in transit)
• User Roles & Permissions
• GDPR, COPPA, CCPA Compliance
• ISO 9001 & ISO 27001 Certifications

On top of these, you’ll always have someone to guide you along the way. Our knowledgeable support team and your Dedicated Account & Technical Manager will ensure you get the most value from 123FormBuilder.

Designing a form that perfectly matches your brand has never been easier. With our form designer, you have complete control over every aspect of your form’s appearance, from your company logo, fonts, and brand colors to the smallest design details. You can save your custom form themes and use them repeatedly for other forms.

Do you want to take it a step further? You can add your own CSS code by importing a stylesheet or providing the code directly to the form designer and tweaking it in real-time to achieve the exact look you want.

Create professional-looking forms effortlessly with our user-friendly interface, with no coding skills required! Simply drag and drop the form fields you need, customize their settings, and adjust the layout to your liking. You can even see the changes you make in real-time. 

With over 30 form elements to choose from, including name, email, phone, address, date and time, short and long input fields, dropdown lists, checkboxes, Likert scale, star rating, signatures, media fields, file uploads, content blocks, and more, you can easily create the perfect form for your needs. Try it out today and see how easy creating forms like a pro is!

Our form templates gallery contains 3,000+ templates that you can use to kick-start your form creation process. Whether you’re looking to create an application form, event registration form, order form, customer sign-up form, client feedback form, or any other type of form, we have a template for you to start with.

With our ever-expanding collection of form templates, you can easily find the perfect fit for your needs. Our templates are inspired by our users, ensuring that they are practical and effective. If you prefer to create something unique, you can always start a form from scratch.

Our conditional logic feature is the ultimate solution for anyone who wants to create efficient and user-friendly forms. You can customize your forms to show and hide form fields based on previous answers, ensuring that the right questions are presented to the right person. It makes forms shorter and also increases the completion rate significantly. 

You can customize the confirmation messages that your form users see on autoresponders and Thank You pages. So, if you want to create forms tailored to your users’ needs, try our conditional logic product feature today and experience the difference.

You must have online order forms with payment integration to sell your products and services online quickly. You can list your items, add product images, assign prices, set up discounts and taxes, generate coupon codes, and much more. Don’t miss out on the opportunity to streamline your online sales process and boost your revenue.

123FormBuilder is integrated with 10+ payment processors, such as PayPal, Stripe, Square or Authorize.net. Each payment gateway comes with specific advantages, and you can choose to enable one or more simultaneously.

Get notified instantly with the content of your form submissions via email. Stay on top of your game and never miss a beat with our efficient notification system. Email notifications are a highly customizable form builder feature, and you can trigger multiple custom notifications to each party involved in a process, including requests for approval or payment confirmations.

Our notification system offers dynamic variables, custom templates, and the ability to send notifications in PDF format with attached documents. You can also schedule notifications for later with our delay feature. Try it out today for effective communication.

With 123FormBuilder, you can easily collect and manage data through customizable forms. All the data you collect is available in a central dashboard, where you can filter, export, and edit. Plus, you can generate visual representations of your data using pie charts, bar charts, and other types of widgets in the Reports section. 

Suppose you want to gain deeper insights into your form performance. In that case, the Insights section product feature provides valuable analytics, such as the conversion rate from a form view to submission or the average completion time per submission.

Nowadays, it’s essential to ensure that your forms are accessible on different devices, operating systems, and browsers. With 123FormBuilder, your forms are fully responsive and will function seamlessly on any desktop, laptop, or mobile screen. The fields will automatically adjust to fit the available space and device specifications.

While building your form, you can preview it in real time, and before publishing it, you can view the final versions on both desktop and mobile modes. This way, you can be confident that your form will be easily accessible to anyone.

When you target speakers of different languages at the same time, multi-language forms come in very handy. With our online form maker, it is easy to create different versions of your form, one for each language that will be needed.

Form visitors can use the language selector to choose their preferred language. Alternatively, you can link the different variants to the language parameters on your website or send custom form links so that the right version loads from the start. Just another reason to try out 123FormBuilder!

123FormBuilder is a secure GDPR and HIPAA-compliant free web form builder. And it offers robust security features meant to keep information safe from any threats. Your customers’ data is secured with advanced measures, including smart CAPTCHA, reCAPTCHA, SSL, password protection, country filters, and data encryption.

Our free web form creator connects to your database to ensure the security and hygiene of the data your business relies on. We come with our own cloud repository, but if, for any reason, you need to bring all the data to your backyard, you can absolutely do it. And seamlessly so.